Last updated: 6 July 2026
kiiib is an iOS app that records in-person meetings and turns them into structured notes — decisions, action items, and a transcript with best-effort speaker attribution. kiiib is built and operated by Martin Sandholt. You can reach us any time at martin.sandholt@hey.com.
kiiib is provided to organisations. Your organisation decides what gets recorded; kiiib processes those recordings to provide the service. For your account details (such as your email address), kiiib is responsible for the data directly.
The app will not start recording until you confirm that you have told everyone present that the meeting is being recorded and that the recording will be processed by AI to produce a transcript and notes. That confirmation is stored as a consent record: who confirmed, when, and exactly which disclosure wording was shown.
Consent records are append-only — they are never edited or silently removed. If someone withdraws consent, that is stored as a new record, and the meeting can be deleted from the app on the spot.
Everything runs in the European Union. Audio, transcripts, and notes are stored and processed in Scaleway data centres in the EU (Warsaw, Poland). The AI models that transcribe, attribute speakers, and write your notes are open-weight models running on servers we operate in that same environment.
Your meeting data is never sent to OpenAI, Google, Anthropic, Mistral’s API, or any other third-party AI service. There is no exception to this.
We use one infrastructure subprocessor: Scaleway SAS (France), which provides the EU data centres and managed infrastructure kiiib runs on. Apple distributes the app through the App Store and TestFlight, but Apple never receives your meeting data.
AI is used for one thing: turning your recording and rough notes into a transcript and structured meeting notes. AI-generated content can contain mistakes, and speaker attribution is best-effort — check important decisions against the transcript and your own recollection.
We do not train or fine-tune AI models on your data. Your recordings are used to produce your notes, and for nothing else.
Deleting a meeting in the app is one tap. It removes the meeting’s audio, transcript, speaker data, notes, and search data. The consent record is kept.
Under the GDPR you have the right to access, correct, delete, export, and restrict or object to the processing of your personal data. You can exercise these rights directly in the app (viewing and deleting meetings) or by emailing martin.sandholt@hey.com — including for a full copy of your data or complete account deletion. You also have the right to lodge a complaint with your data protection authority.
Recordings are announced out loud before they start — that is enforced by the app. If you were a participant in a recorded meeting and want to know what was kept, or want it deleted, you can either ask the person who recorded the meeting (deletion is one tap in their app) or email us at martin.sandholt@hey.com and we will handle it.
The kiiib app contains no analytics, advertising, or tracking SDKs. It communicates only with kiiib’s own EU-hosted backend. We do not sell or share your data. This website sets no cookies and runs no analytics.
All data travels over encrypted connections (TLS). Each organisation’s data is isolated at the database layer, so one organisation can never read another’s. Your access token is stored in the iOS Keychain on your device. Every action on your data is written to an append-only audit log.
kiiib is designed to meet the EU AI Act’s transparency obligations for AI systems that interact with people: everyone in the room is told, before recording starts, that the meeting is being recorded and processed by AI, and everything the AI produces is presented as AI-generated meeting notes — not as a human record.
If this policy changes, we will update this page and the date at the top. Material changes will be flagged in the app before they take effect.